Drag the file from the Home tab and drop it into the compose message screen in your Outlook app. Outlook now shows you what meeting in your calendar is coming up. You'll see it at the top of your inbox 30 minutes before the event starts. Silence email and event notifications so you can focus on what matters most. Turn on Do Not Disturb by opening the left navigation pane and clicking the bell icon. Sensitivity labels now available.

If your organization uses sensitivity labels when sending emails from other Outlook clients, you'll be glad to know that you can now apply those same labels to mails you send from Outlook for Android. Get insights before the meeting. Tired of scrambling for information before or during a meeting? Files and documents relevant to your meeting will now appear in the event description so you're always prepared.

See your mail and act on it, all while on the go. Get the all new Outlook app for your watch today! Two-pane layout for search. Trouble keeping track of group calendars? View your list of Joined Groups in the Calendar sidebar and select on to overlay its calendar with yours.

Create meetings and appointments in group calendars. Add a location to your meeting invites. Improve the security of your emails. New layout for larger screens. Check out the three-pane layout and flexible reading pane. Plus, on the Samsung DeX station for PCs, open as many windows as you need and enjoy optimized keyboard and mouse support.

Using Outlook on a Samsung Note device? Use your S Pen to hover over mails, attachments, events, and more to take a sneak peek and perform quick actions. Add a Hotmail, Outlook. With new POP3 support in your favorite email app, it's easy to add accounts to Outlook! Just go to Settings and follow the prompts. Got recurring events? With the click of a button you can update the meeting time for every event in a series.

When an invitee proposes a new meeting time, accept, reply, or edit the proposal directly from Outlook on your phone or tablet. No need to go to your laptop to propose a new time for a meeting or event. Now you can do it right from your phone! Bring some color to your calendar.

Custom colors and categories you defined in other versions of Outlook are carried over to the Outlook calendar on your Android device. No extra setup required!

Shared mailboxes make teamwork easier. Easily stay up to date with team activities even when you're on the go. A shared mailbox lets you read and send team emails and view shared calendars while on the go. More info in the people card. If you're using Outlook to manage your work emails, you can now get more information about your contacts, such as their reporting structure. Take action without leaving your Inbox. No need to switch apps when you get an email that requires action.

Take care of business right from your Inbox. In a hurry? Let Outlook suggest a reply to your email message. Accept the suggestion as written, or edit it to reflect your unique voice. When you tag someone as a favorite, you gain quick and easy access to all your email conversations with them.

Set your Outlook notifications to notify you only when you receive emails from your Favorite People. When creating an event, make it a Teams meeting and invite those who aren't in the building to participate. Act on a single message in a conversation. Mark single messages as read or unread, or flag or unflag them, within a conversation. Just tap the three vertical dots on the message card to take the desired action. Add contacts with a simple scan. Use your camera to scan the business card of your new contact.

All the contact information is saved to Outlook automatically. Looking for an event? Your Calendar events show as part of your search results so you can keep track of your busy life while on the go.

When you schedule a meeting, you see a list of conference rooms you have booked in the past and their availability. Get Started. What's new in Outlook for Microsoft Latest updates for Outlook for Windows There's nothing new in Version Keep your important messages visible Pin your messages to see them at top of your message list, making it easier to track or serve as a reminder.

Want new features first? More about releases When do I get new features? Previous releases. Here's what's new in Version Build Office has a fresh look The new visual refresh is modern and new, designed to make it simple, intuitive, and seamless experience across all your Office apps. Create it once and use it everywhere you use Outlook.

Make your messages accessible for everyone Outlook automatically lets you know when there are accessibility issues in your messages when you're sending it and helps you fix the issue. Reply faster using suggested replies in Outlook When you receive a message that can be answered with a few words, Outlook suggests responses that you can use to reply with just a couple of clicks. Draft documents with your voice Use the new dictation toolbar, voice commands and auto-punctuation to draft documents.

Search for it the way you'd say it Update your calendar settings to make every meeting you create a Teams Meeting by default so you no longer need to remember to click the Teams Meeting optionUse everyday language like "vet appointment last week" to filter and narrow your search. Share to Teams Share messages from Outlook with a person or channel in Teams. More accessible messages Screen readers can now read out content in tables better. Every meeting online Update your calendar settings to make every meeting you create a Teams Meeting by default so you no longer need to remember to click the Teams Meeting option.

Switch Office themes automatically Office can automatically switch themes to match your Windows 10 theme settings. Break the language barrier with a built-in translator Add-ins for translation aren't required anymore!

Grammar checking's got your back Outlook marks grammar errors as you type, so you can apply suggestions with a single click. Same signature, all devices Your signature is stored in the cloud.

Writing suggestions at your fingertips Word and Outlook shows you writing suggestions that help you write more efficiently by predicting text quickly, timely and accurately. Save to your pinned folder Pinned folders stay near the top of your Save locations so you can quickly access the folder you need.

Pick where to search The new search scope drop down allows you to modify your search and switch more easily between Current Folder and Current Mailbox. New images to bring your documents to life Thousands of royalty-free stock images, icons, and stickers you can use in your documents. Calendar gets a makeover See visual updates that make your calendar easier to scan. Join meetings without leaving your inbox No need to switch to your calendar to join online meetings. Friendlier link names in email When you include a link to a file, the file name replaces the URL.

Drag email to a group you own Move and copy messages and conversations by dragging them from your inbox. Pick your perfect color Use hex color codes to choose exactly the color you want for your font, text highlight, and more. Help protect data in your group The Sensitivity label you choose when creating a group is applied to group email, documents, and team sites. Search and enjoy We've added Search to Insert Icons to make it easy to find the icon you want. More icons to match your mood We've added over new icons.

Pick your favorite action Don't use Flag and Delete? They'll see what you meme When text or static images just won't do, use an animated GIF to make your point. See what's new in Version Build in time between back-to-back meetings Give attendees time to catch their breath or travel between locations by setting meetings to end minutes early by default.

See what's new in the November update, Version Zoom and stick Instead of adjusting Zoom each time, you read a message, choose a default setting to use for all your messages. Reserving a room just got easier Look for a conference room using more than one room list — and switch lists without losing room you've selected. See what's new in the October update, Version People Suggestions in Schedule Assistant See recommendations for attendees to add when you schedule a meeting. See what's coming soon Try out new user experiences before they are released broadly and let us know what you think.

Your ribbon icons have a new look Don't worry, everything works the same. Turn off forwarding for a meeting Prevent attendees from forwarding your meetings to others. One-click fixes for accessibility issues The Accessibility Checker is better than ever with updated support for international standards and handy recommendations to make your documents more accessible. The more the merrier Invite others to join a group by sharing a URL or sending an email with an embedded link.

Add visual impact Bring visual interest to your documents, worksheets, and presentations by inserting Scalable Vector Graphics SVG that have filters applied to them. Hands-free typing Why type when you can use your voice to write email messages? Just dictate! Listen to your emails When multitasking is in order, let Outlook read your email messages aloud.

Mark emails as read when deleting If your Deleted Items folder includes unread items, there's now a quick fix to make sure all deleted messages are marked as read. Never miss a reminder Set your reminders to pop up over the windows you're working in.

Create a group with fewer clicks Creating a group is easier than ever. Email sorting made easy Not using Focused Inbox? Latest updates for Mac There's nothing new in Version Save Meetings as Drafts Not ready to send a meeting yet?

You can now save a meeting instead of sending it. Dictate your Messages with Voice Commands The new dictation toolbar, voice commands, and auto-punctuation make composing messages with your voice fast and easy. Dictate your Documents with Voice Commands The new dictation toolbar, voice commands, and auto-punctuation make creating content with your voice fast and easy. Block Senders From Sending you Mail If you are receiving unwanted messages, you can block the email address to stop receiving mail from the blocked email address.

View messages from your Yahoo account in Outlook for Mac Add your Yahoo account in Outlook for Mac to view all your mail, calendar events, and contacts in one place. One-click Writing Suggestions Apply writing suggestions with a single click. Quick Action at Your Fingertips Actionable Messages allow you take quick actions like approving, filling a survey, right within your email.

From Outlook to OneNote in just one click With the click of a button you can save your Outlook messages and meeting notes to a OneNote notebook. Key details for your contacts Select a contact's name in a message or calendar event to see their photo, phone number, email, org chart, and more.

Latest updates for iOS There's nothing new in Version 2. Jump-start an email reply with one tap Now you can give those tired thumbs a rest and start your email response by tapping a suggestion.

Become an Office Insider to get early access to the latest Office innovations. Use suggested replies with meetings Send a quick reply to messages about events using suggested replies like schedule a meeting or send your availability for a preferred time to meet.

Car Mode in Outlook Car mode is a full screen experience designed to improve safety while driving. Sync contact subfolders as category labels Outlook contacts and contact subfolders in Outlook for Windows, Outlook for Mac, and Outlook on the web will be synced to Outlook for iOS.

Be weather ready Come rain or shine, be prepared for the week ahead! Give Outlook a new look Choose a theme from a variety of colors available to personalize your app.

Call people using voice Give your thumbs a break and use voice commands to speed up everyday tasks such as initiating a call. Schedule Meetings When Everyone is Available When scheduling a meeting with colleagues, Outlook automatically provides time suggestions that makes it easy to find a time that works for everyone.

Delegate Mailboxes Delegates can now add other mailboxes and grant permissions from Outlook mobile, allowing them to send email on behalf of that mailbox. Play My Emails Ask Cortana to read your recent messages aloud on your phone. Handwritten text converted automatically on iPad With iPadOS 14 and Apple Pencil, Outlook users will be able to hand write their emails and their handwritten message will be converted to text automatically with Scribble.

Book a Workspace in Outlook Like how you'd book a conference room, you can now book a workspace in Outlook. Create tasks from email You can now create tasks in Outlook! Compose button has moved The button to start composing a new email and creating a new event has moved from the top right of the screen to the bottom right, and is a floating button. Online meetings go beyond Skype and Teams Now you can create and join meetings from the third party provider your company uses, like BlueJeans, WebEx, and Zoom.

Latest updates for Android There's nothing new in Version Reply faster using suggested replies in Outlook When you receive a message that can be answered with a few words, Outlook suggests responses, swipe to accept it. Previous versions. We fixed an issue where the app would close unexpectedly if a user double-clicked on the Tentative response button for a meeting from the reading pane when responses were not requested. We fixed an issue where changes to custom document properties were not always being reflected in the user interface.

We fixed an issue where Table Style Options were sometimes being incorrectly disabled with Information Rights Management. We fixed an issue where content was being hidden when the user double-clicked to hide white space. We fixed an issue where the footer added by built-in labeling incorrectly moved existing, manually added footers. We fixed an issue where background uploads for CLP-protected files led to data loss or protection loss in some cases.

We fixed an issue where, when working in files stored in SharePoint Online or OneDrive, the CPU memory incremented until it was consuming the machine's entire capacity. We fixed a visual glitch in Office apps that occurred when opening the Backstage by clicking the File tab. We fixed an issue so that online users of the coauthoring feature would be informed when a sensitivity label that they don't have permission to access is applied by another user. We fixed an issue where, when opening Excel files stored on OneDrive and SharePoint Online, the app would close unexpectedly, and data loss could occur.

We fixed an issue where the app generated an error message saying "The attempted operation failed. An object could not be found" when searching an LDAP address book. We fixed an issue that caused the "Play on phone" button to be enabled in scenarios where it should not have been enabled.

We fixed an issue where the "Insert" and "Cancel" labels were not visible in high-contrast themes. We fixed an issue where a blank slide was displayed when exporting images, icons, and videos to PDF. We fixed an issue where the interaction mode showed "Editing" when a document was in read-only mode. We fixed an issue that was preventing the application from discarding a document that had stopped responding, leading to a recurring sync process.

We resolved an issue where charts would not insert in PowerPoint slideshows or Word documents when the default sensitivity label with encryption was applied.

We fixed an issue related to shape anchoring when inserting rows into a worksheet that has right-to-left orientation. We fixed an issue related to converting icons to shapes to retain visibility after saving and reopening.

We fixed an issue with SVG objects so they can handle text-anchor end attributes and correctly maintain the current text position. We fixed a document protection issue where, when the exception list contained only emails, the "Find Next Region We fixed an issue where a red-line strikethrough on a deleted image did not show up when the file was saved as a PDF with Track Changes turned on.

We fixed an issue where an alternative font is displayed for certain special characters when exporting to PDF with the Chinese Taiwan Windows display language.

We fixed an issue that caused the user profile picture and the data types section in the Data tab to be missing in Excel after an Office update in the background in the Windows lock screen. We fixed an issue that caused users to see an error message when attempting to open a shared contacts folder for which they had editor or delegate permissions.

We fixed in issue that caused users to see a memory error when they inserted a hyperlink in their documents.

We fixed an issue that caused users to be unable to switch to Reviewing Mode in Interaction modes. We have fixed an issue in which the active worksheet would appear blank when running the code to turn off Application.

ScreenUpdating in a VBA macro. We fixed an issue where the user could not update links in PowerPoint while a linked Excel file was open. We fixed an issue where the app would close unexpectedly when opening an.

We fixed an issue when using the Replay All button resulted in an error stating the operation had failed. We fixed an issue that caused "No response required" to show on all forwarded meeting invites for delegates of room mailboxes when the Shared Calendar Improvements feature is enabled.

We fixed an issue where columns within dialog boxes such as Task Information did not appear in right-to-left languages such as Hebrew. We fixed an issue where Project was unable to connect to Project Server when forms based authentication was used with Azure Application Proxy. AutoFilter faster and more efficient: The AutoFilter function is now noticeably faster! The optimizations are especially noticeable on low-end devices that have less memory or slower CPU-memory throughput.

Optimized Excel recalculation on devices with constrained resources: On resource-constrained devices two cores or less and eight gigabytes of RAM or less , Excel has now by default made recalculation more optimal by running calculation on a single thread. In most cases, users should see noticeably faster calculation on these devices. These optimizations are more noticeable on devices with slower memory or slower CPU-memory throughput, such as low-cost devices.

We fixed an issue with the Access error "Your computer is out of disk space," generated when the app could not process large. We fixed an issue so that modern charts will now show localized currency symbols when currency values are formatted. We fixed an issue where a reading pane could disappear when the user switched folders and was using a pinned web add-in.

We fixed an issue where certain buttons in the ribbon would not draw correctly when the window was resized. We fixed an issue where the app would close unexpectedly as a result of PowerQuery data processing. We fixed an issue with LET functions where the name argument was the same as the column reference and the row was absolute.

We fixed an issue where comments were being incorrectly displayed in a loop when clicking on "previous" and "next. We fixed an issue where the cursor would scroll to the end of the document after deleting a paragraph mark. We fixed an issue where switching between Linear and Professional in LaTex equations could result in display errors. We fixed an issue related to specific example text which would display poorly due to the rich-edit HTML ignoring the HTML small element and not resetting the character format masks at the end of a hyperlink.

We fixed an issue that was causing a "Publish Package Failed" error during an update, which would cause a file-type association to be lost. We fixed an issue where multi-line sensitivity label footers would be positioned so that only the first line would appear at the bottom of the slide. We fixed an issue where the user sees a blank block when inserting another PowerPoint file as a linked object. We fixed an issue with Modern Comments in Word where text copied from OneNote into a comment would insert an image.

We fixed an issue where the Trust Center settings windows wouldn't open after posting a new Modern Comment in Word. We fixed an issue where customers with the updated visuals in Backstage would not see their chosen Office background in certain apps and themes. We fixed an issue where, when a user paused the Read Aloud function, the app would skip to the next paragraph when restarted. We fixed an issue with selections not appearing or not visible after being chosen in some dropdown menus, especially in Dark Gray theme.

We fixed an issue that could cause an error when trying to navigate to a document stored in SharePoint. We fixed an issue where a merge conflict alert did not offer the option of discarding the current changes. We fixed an issue where the app would sometimes stop responding when a repeating content control was added while Track Changes were turned on. We fixed an issue that would prevent Record Slide Show from working when animation timings were involved.

We fixed an issue with newly added labels on unprotected files being lost if opened too soon after saving. We fixed an issue with OnPrem where Get Data would become disabled in a document with a sensitive label and all permissions except full control.

We fixed an issue that caused the app to close unexpectedly when a chart was inserted by a Recommended Chart operation. We fixed an issue that would cause folder items outside of the sync window to be lost when the folder is moved to the Online Archive. We fixed an issue that prevented a subset of messages from being moved when moving multiple mail items from the Focused to Other inbox or the Other to Focused inbox.

We fixed an issue that would occur when replying to a message in a shared mailbox when the email sender is also on the To: or CC: line. The user's email address would be removed from the recipient list on the reply, resulting in the primary email sender not receiving any replies to the thread.

We fixed an issue where progress lines were not being displayed when performing a Save As PDF command. We fixed an issue where the user was unable to open certain projects; the app would close unexpectedly instead. We fixed an issue where the application opens to a screen that is no longer available, making the project hidden. We fixed an issue where GIFs with zero frame delay would not animate when inserted into an email.

We fixed an issue where the wrong font color was showing for comments inserted on Mac and in different themes on Windows. We fixed an issue where sections of text changed color to white after pasting a table from Excel and saving filtered HTML. We fixed an issue where the app could close unexpectedly when trying to change a link via the Edit Link dialog. We fixed an issue where choosing the search command in context menus disabled common keyboard shortcut combinations.

We fixed an issue where resending a message reverted the message body to plain text and all changes were lost data loss. We fixed an issue where removed shared calendars reappeared when the REST shared calendar feature was enabled.

We fixed an issue regarding the handling of multiple contiguous spaces properly within SVG files. We fixed an issue on systems with high DPI where nodes on a network diagram were viewed as overlapping or not to scale and did not print correctly. We fixed an issue where saving or publishing a project from Project Client does not save changes to custom fields.

We fixed an issue where the text fields in the custom filter dialog would autocomplete when you start typing a value. We fixed an issue where, when typing double-byte characters and there are two suggestions, one would be automatically inserted.

We fixed an issue where the button form control would lose its position after inserting or deleting rows or columns.

We fixed an issue where a scroll-down button was missing in the "From" account picker dropdown menu. We fixed an issue where the default icon was displayed for attached messages when a custom icon was expected.

We fixed an issue that caused users to experience performance issues when switching folders due to a corrupt view setting. We fixed an issue where the default sensitivity label was not getting properly applied when creating a new document in PowerPoint.

We fixed an issue that would cause Excel, Word, and PowerPoint to occasionally close unexpectedly when the user changed the sensitivity label for a document. We fixed an issue where text appeared in a blank cell next to a data type image when the zoom level increased.

We fixed an issue where the tooltip for a sensitivity label was displayed too far from the label itself. We fixed an issue that caused users to see a one-off task appear unexpectedly after deleting an occurrence of a recurring task.

We fixed an issue where rules for outgoing mail sent to a specific person was not working properly in Cached Exchange Mode. We fixed an issue where large images would not appear in a message unless it was viewed in Draft mode. We fixed an issue that was preventing the user from being able to paste a copied cell into the text field in the Custom Filter dialog.

We fixed an issue to align how gradients fill on a series in a waterfall chart with how they fill on a series in a column chart. We fixed an issue where the user would see a security dialog stating that the project had links to one or more data sources, even though the project had no active links.

Now, the dialog appears only when there are active links. We fixed an issue where there was intermittent data loss when saving for various baseline fields. We fixed an issue that was causing SVG images that contained external content to not show up in some cases. We fixed an issue where invoking Repeat through the user interface, or VBA after hitting Enter, would insert the whole current paragraph in addition to the newly inserted paragraph.

We fixed an issue with the Outlook preview pane that was preventing SVG images from rendering properly. We fixed an issue where clicking the Accessibility checker pane no longer switches focus to the Accessibility ribbon if the user has navigated away from the ribbon.

We fixed an issue where Outlook would not sync the complete folder hierarchy for mailboxes with a large number of folders e. We fixed an issue where clicking on multiple users' contact cards in the organization chart view caused the app to stop responding.

We fixed an issue where a delegate was unable to tell which manager's shared calendar they were in when opening the calendar from a meeting invite in the new REST-based calendar sharing model. We fixed an issue where the Join button was not available when one instance of a meeting series was changed to a Teams meeting. We fixed an issue where the user would lose data when deleting an "empty" folder that contained data on the server side; a warning will now appear in this scenario.

We fixed an issue affecting bit client machines only where the app stopped responding when forwarding an RTF email. We fixed an issue so that users can now save projects to the Project Web Application, even if the resources in the offline file have names that match enterprise resources.

We fixed an issue where users were getting into a state where saving would not work. This fix allows users to always be able to save their work. We fixed an issue where a mail merge from an Outlook contact could generate an "Out of memory or system resources" error. We fixed an issue where Table of Contents page numbers changed to a single digit when the document was in Print Preview mode.

We fixed an issue where, after the user received access to the visual refresh, a one-time popup upon initial opening of Office apps was not enabled as expected per the Coming Soon feature's group policy setting. We fixed an issue where, if a user changed the From field with no alterations made to the new compose, the label justification prompt was incorrectly shown.

We fixed an issue where Outlook was merging contact information when the RunContactLinking regkey was set to 0. We fixed an issue where the Appointment Quick View AQV was removed from the hidden window check to enable initial scrolling.

We fixed an issue by changing non-white background colors that exactly matched highlight colors to have the highlight property. We fixed an issue where, upon selecting a specific page using the navigation pane, only the first part of the page was displayed in print layout mode. We fixed an issue where performance with large documents was slower in Word or Windows 10 than in Word or Windows 7. We fixed an issue where the list of folders in Outlook stopped responding to mouse clicks after a contact profile card was opened.

We fixed an issue where a hyperlinked URL didn't change automatically when there was a change in the shared OneDrive link using Outlook. We fixed an issue with Outlook Search that caused incomplete results when using the OnPrem service search.

We fixed an issue where linked images might not load when opening a presentation programmatically in window-less mode. We fixed an issue that caused the app to close unexpectedly when selecting Go to Comment for the first comment in a document. We fixed an issue where Excel was unable to export workbooks to XPS if the user did not have export permission. We fixed a performance issue when using automation-based tools, including slicers and accessibility tools. We fixed an issue where time-phased data did not appear for Material Resources when the assigned task's duration was set to zero after the task was completed.

We fixed an issue where there was a potential for data loss without error when a user carried out a Save As action to a location using a server path in a CICO library synced by the OneDrive client.

We fixed an issue where the app stopped responding after an update to Office version current channel. We fixed an issue where the user was unable to open files from the Shared with Me section on the app home page. We fixed an issue where AutoSave could be temporarily disabled after applying a sensitivity label to protect the document. We fixed an issue where you would be unable to select a value from a data validation dropdown list in a cell if that list contained blank values.

We fixed an issue where the search results would get lost in the pivot table field list taskpane. We fixed an issue where, in a multi-monitor setup, some data in dialog boxes was being hidden from the user when selecting cells. We fixed an issue where, when you had a Microsoft Excel Worksheet object embedded inside another application such as a Word document , using the Convert feature to convert it to a Microsoft Excel Worksheet Office OpenXML object didn't complete the conversion until you opened the embedded object and made a change to it.

The object is completely converted when using the Convert feature now. We fixed an issue that was causing users to see garbled text in some fields when exporting contacts to a CSV. We fixed an issue where the sender of a mail was not being included when replying all, when the From address was different from the Reply To address. We fixed an issue that caused the app to close unexpectedly when opening a message via a reminder, when the user's download preference was set to Download Headers.

We fixed an issue that caused users to be unable to add a shared calendar from their contacts with "Shared Calendar Improvements" enabled. We fixed an issue where the app closed unexpectedly when the user clicked on or used shortcut keys to turn the Read Aloud feature on and off repeatedly.

We fixed an issue where Microsoft Purview Information Protection sensitivity labeling audit data was no longer generated if the EnableAudit setting was turned off. We fixed an issue where the app stopped responding when Read Aloud was started and stopped in quick succession. We fixed an issue where the application would close unexpectedly when loading a customized report. We fixed an issue where manually scheduled tasks were rescheduled to earlier dates when the user opened projects that had been Saved As with a different name.

We fixed an issue where the cursor disappears from a comment while scrolling in a multi-page document. We fixed an issue where the application sometimes stopped responding when refreshing the table of contents. We fixed an issue where the Undo command wasn't working after changing the color of bullets in a document. We fixed an issue where an Upload Blocked warning window appeared when a new file with an Encrypted Label was saved and re-opened in an environment where OneDrive Sync had been configured.

We fixed an issue where a reboot was triggered to complete the removal of existing installations. We fixed an issue where Read Aloud would close unexpectedly when it was started and stopped in rapid succession.

All installations of Microsoft Outlook and Microsoft Office must have the latest updates from Microsoft. If Outlook is upgraded to a different version, ZCO must be uninstalled and reinstalled. This is particularly important following an upgrade to OL, as ZCO needs to be installed to a different location on the client computer.

Note: Click to run versions of Outlook are not supported. If you do not, you can obtain them temporarily from your system administrator. Before installing ZCO, make sure you know the following information The Zimbra server host name Whether the server requires a secure connection Your Zimbra email address Your Zimbra account password.

Alternatively, your system administrator will be able to provide it to you. If Outlook is open, close it. Double-click the MSI installation file on your computer to execute the installer. Click Next. To begin the installation, click Next. You can configure multiple profiles, each for a different email account. For example, you might have a profile for your work-related email account and another for your personal email account. You can view profiles that are configured on your machine by using the Mail option in the Windows Control Panel.

Open Outlook. Enter the Server Name. Unless otherwise instructed by your administrator, leave Use Secure Checkbox selected. Enter your Zimbra email address.

Enter your Password. Note that these are typical steps only. In that case, they will provide details separately. Specify the name of the new profile. Advanced Profile Settings Your administrator will tell you if you need to change any of the following settings. You must have administrative privileges on your computer to upgrade ZCO.

You must have administrative privileges on your computer to uninstall ZCO. Synchronizing with the Zimbra Server The first time you open Outlook after ZCO is installed and configured, your Outlook mailbox automatically does an Initial Synchronization with the server. During Synchronization, new mail received during the synchronization is delivered immediately. For best performance, you should not interrupt the initial synchronization while it is in progress, for example by restarting Outlook, or disconnecting from the network.

If you do, it will resume from where it left off. What Information is Synchronized? After Your Initial Synchronization After your first synchronization, you can access your Zimbra account using Outlook. Your upcoming appointments and tasks display in the To-Do Bar on the right side of the view. From 8. Synchronizing Your Account Changes you make using either Outlook or the Zimbra Web Client are automatically synchronized to each other within approximately one minute.

ZCO will pop up the "Restart" dialog to do this. Compacting Your ZDB Over time, the ZDB can become fragmented - taking more space than it needs, and affecting performance - particularly after the deletion of a large number of items.

For large mailboxes, this operation can take significant time - an hour or even longer - during which you will not be able to use Outlook, so you should do this at a time when you do not need to use Outlook. In the Account Settings dialog box, click the Email tab. Zimbra administrators can now enable the automatic compaction of databases.

If the administrator has disabled the progress dialog, the compaction still proceeds in the background, and you may see the Outlook splash screen for a bit longer than usual. Authentication When Outlook starts up, it connects to the server to verify your login credentials. Zimbra administrators configure the authentication type that you use. Username and Password The most common form of authentication wherein you enter your username and password to complete the verification process.

Two-Factor Authentication If your Zimbra server account has been set up to use Two-Factor Authentication, then you will be asked to provide a time-sensitive passcode during sign-in. Certificate Authentication If your Zimbra server account is set up to use certificate authentication, then you need an appropriate certificate for your Zimbra account configured on your PC. Synchronizing Outlook Notes Outlook Notes synchronize with the server where they appear within Briefcase folders.

Personas A Zimbra Persona allows you to create a separate email identity to manage different email accounts. You can view, add, edit, and delete your Zimbra Personas from Outlook.

If you previously created personas using the Zimbra Web Client, the personas will sync with Outlook. Enter the name for the new persona and click OK.

Synchronizing Personas When composing or replying to an email, you may need to sync your personas if you do not see them under Accounts Outlook and older or under From Outlook and newer. This action syncs personas and displays the Account menu in the New Message dialog.

Select the persona you want to delete. Click Delete to delete the selected persona. To recover a deleted persona before changes are applied, click Cancel. You cannot delete the default Persona. You cannot recover personas once you have deleted them and saved the changes.

Using Zimbra Tags and Outlook Categories In Outlook, you can assign categories to email messages, contacts, tasks, and appointments. Rules Rules allow you to automatically filter or manage incoming or existing email in your account. Automatically move an incoming email into a specific folder Delete a message Forward a message Assign an email to a category Flag a message Mark a message as read. In the Rules dialog box, click New.

A rules wizard dialog appears. If the condition you selected requires a value, such as with specific words in the body , you must enter the values or parameters for the condition: Click the condition line in the Edit the Rule Description section.

Click the action line in the Edit the Rule Description section. Click the exception line in the Edit the Rule Description section. To make changes, click Back. If your rule description is correct, click Finish. Select the rule you want to edit. Click Edit. Select the condition, action, exception, or other detail you want to edit.

Click Finish when you are finished editing the rule. Click Apply to exit the Rules Wizard and save your changes. Select the rule you want to delete.

Click Delete. Running an Email Rule You can run rules at your convenience or on already-received emails. Select the rule to run. ZCO runs the highlighted rule regardless of whether you have checked the checkbox. The filter runs on the Zimbra server, so the client must be online, and changes for affected messages need to synchronize to the Outlook client before they are visible.

Sharing Folders You can share your email, address book, calendar, tasks, and notes folders with others either in your organization, external guests, or the public. Creating Internal, External, and Public Shares When you share your folder, you identify whether to share your folder internally, externally, or to create a public share.

Assigning Roles and Access Privileges Roles are preset combinations of access privileges. Read : View items in the folder. Edit : Change the contents of the folder. Create : Add items to the folder. Delete : Delete items from the folder. Act on Workflow : Respond to requests. Administer Folder : Modify the permissions of the folder. All external and public shares are assigned the role of Reviewer, and it cannot be changed.

Share Multiple Folders Using Parent Permissions By default, the grantees and access privileges assigned to a folder only apply to that folder and not to any folders stored inside the folder child folders. Click the Sharing tab. Click Add. Select Internal and click OK. Select the user to whom you wish to assign delegate access.

The name displays in the Properties dialog. Note: You can only add one person at a time. To share with more than one person, repeat these steps. From the Permission Level menu, select the role that defines the access privileges: Administrator Can create, read, edit, and delete items; can also administer a folder and act on workflow items. Delegate Can create, read, edit, and delete items and act on workflow items.

Reviewer Has read-only privileges. The person receives a notification email with the sharing information. On the Sharing tab, click Add. Select External. Click Apply. To add other users to the Sharing list, repeat these steps. Create a Public Share Creating a public share allows access to external users without a password.

Right-click the folder to share and select Properties. Go to the Sharing tab. Select Public. Changing or Revoking Access You can change the role that you assigned and delete access. Right-click the folder you have shared and choose Properties. Click the Sharing tab to see who has the permission to access the folder. If you choose Accept the Share : The shared folder is opened in Outlook.

The share message is deleted. Opening a Shared Folder If someone has shared their folder with you, follow the below steps to access it. The shared folder now appears at the bottom of your folders list.

Viewing Share Status To view the status of a share, go to:. Select Messages or Contacts. Select item s you would like to recover. Allowing Others to Send Emails on Your Behalf If you want others to send an email on your behalf, then you need to add them to your list of Delegates. Select Delegates from the Zimbra ribbon. Click Add to select your delegates. By default, a new delegate has unrestricted access to the Calendar and Tasks folders. Forwarding Invitations If you forward a meeting invitation to other users, they also receive a notification for the initial meeting request.

Creating an Out-of-Office Email Message You can send an automatic response to people when you are out of the office. Select I am currently Out of the Office. Under External Senders there are four options in the drop-down. Send same reply message The message drafted above is the same that is sent to people outside your organization.

Send different reply to everyone outside my organization Choose this option and draft a separate message that you would like to send to people who are not in your organization. Send different reply to everyone outside my organization unless in address book People who are neither in your organization nor save in your address book receive a different reply than people in your organization.

How to Auto Reply in Outlook | It Still Works

I have a working Gmail account on my Outlook but I want to set one up for my wife. It works fine logging in from IE. I have enabled the POP 3 and I have followed all of these instructions but when I try to send and receive in Outlook it asks for my password continuously then fails. Although the radio button next to your selected option may not stay selected, Gmail displays the status next to 'POP Status:. I have tried to copy the exact settings I have on my account that works OK but I can not get my new account to work.

Well as you have tried to enable POP in Gmail now try these steps to successfully configure your account Change type of encrypted connection to "Auto" or you can also use "TLS" if there is any problem. Was this reply helpful? Yes No. Sorry this didn't help. Thanks for your feedback. Choose where you want to search below Search Search the Community. Search the community and support articles Outlook Outlook.

At the top right, click Settings. Choose what to do with your messages after your POP client or device receives them. Click Save Changes. Once you've enabled POP in your Gmail settings, you need to configure your client. Step 2: Configure client Go to your client e. Please help Thanks. This thread is locked.

You can follow the question or vote as helpful, but you cannot reply to this thread. I have the same question Report abuse. Details required :. Cancel Submit. Hi, Well as you have tried to enable POP in Gmail now try these steps to successfully configure your account :- Use manual configuration if automatic configuration fails See the screen attached below 3. Click on " More Setting " 5. Switch To Advance Tab 7. Hope this will resolve your issue. Feel free to ask for further assistance. Note :- You can also mark this answer helpful.

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